Administrative Assitant – Topcon – La Jolla, CA

Job title: Administrative Assitant

Company: Topcon

Job description: For over 90 years, Topcon’s vision has been to solve societal challenges around the globe. In healthcare, we are developing innovations that improve patients’ health and quality of life.We empower eye care providers with advanced imaging, diagnostic solutions, and intelligent data technology. Our robotic devices deliver simplicity without compromise, by capturing clear images with the push of a button.By joining Topcon Healthcare, you become part of a growing, diverse, global team. With office locations throughout North America, whether you are on-site, remote, or hybrid, our culture empowers you to contribute to company and personal success each day. At Topcon Healthcare, you can grow your career, gain new perspectives, and help address society’s most pressing challenges. If you have drive, passion, and a desire to be part of a collaborative team, we want to hear from you.At Topcon Healthcare, we don’t wait for the future. We invent it. Join us.Learn more about working with us atAt the Topcon Healthcare Innovation Center (THINC), we aspire to transform Topcon and patients’ lives by making personalized & digital medicine in eye care a reality. Powered by data science and digital technologies, we drive solutions to advance research, clinical care, and patient empowerment. Our team strives for real impact through excellence, innovation, and collaboration.To support the THINC mission to advance healthcare solutions, we are seeking an enthusiastic and proactive Administrative Assistant to play a crucial role supporting the team in key day to day administrative tasks. This is an exciting opportunity to join a dynamic and talented team as they continue to grow. The successful candidate has impeccable organization, strong communication skills, and previous experience working in a fast-paced environment. This is a part-time position (30 hours) located in our San Diego THINC headquarters.Responsibilities:Administrative Support: Provide general administrative support, manage complex and busy calendars and organize domestic and international travel arrangements, among other tasks.Coordinate Meetings and Events: Provide meeting support, arrange logistics for internal and external meetings, host guests, book venues and secure catering.Office Operations: Prioritize and manage tasks – maintain and order office supplies, oversee equipment maintenance, and ensure a clean and organized environment. Handle incoming mail and outgoing packages. Ensure efficient systems and processes are in place.HR Functions: Support the onboarding of new office employees, including setting up building and office access.Record Keeping: Prepare, maintain, and review documents, including binders, files, and essential documents.Expense and Invoice Management: Maintain budgets, track expenses, and process invoices in collaboration with finance personnel.Device Shipping and Receiving: Manage the packaging and distribution of devices and maintain accurate records of all inventory and shipment details.Time Management: Prioritize and resolve conflicting needs with little to no guidance. Anticipate team needs.Requirements:High school diploma, Bachelor’s degree preferred8 – 10 years + experience in a professional services environment, previous administrative and clerical experience highly preferredProficiency in Microsoft OfficeExcellent written and verbal communication skillsProfessional presentation with strong interpersonal skillsStrong organizational skills with the ability to multi-task and prioritize without guidanceThe ability to work well under pressure in a fast-paced environment, switch gears and adapt to changes as priorities pivotHigh customer service orientation and professional phone mannerTechnology savvy with the ability to learn new tools quicklyGreat attention to detailBase PayExpected Base Pay Range: $30.00 HourlyThe base pay range included is a projected hiring range for a position, level and potential work location(s) listed. Topcon provides the compensation range that it in good faith believes it might pay and/or offer for this position. This compensation range is based on a part-time schedule.Benefits*:Topcon offers a comprehensive benefit package for this position including medical, dental, vision, life insurance, disability insurance, tax saving spending accounts a 401(k) plan with employer match, tuition reimbursement in addition to other perks and benefits. We also offer time off for our employees to recharge. Our employees are eligible for paid company holidays, paid personal time off, and paid sick time that meets or exceeds state/local requirements.Topcon reserves the right to ultimately pay more or less than the posted range and offer additional benefits and other compensation; individual candidate compensation may be determined based on individual skills, experience, training, certifications, education, final work location and other factors not related to an applicant’s sex or other status protected by local, state, or federal law. Changes in the position level, location or other factors associated with the role may change the final determined compensation. The recruiter can provide additional information during the hiring process.*Topcon time off policies can vary as well as roles which are exempt or non-exempt. For hourly (“non-exempt”) employees, we offer personal paid time off which accrues in accordance with local standards. For salaried (“exempt”) employees, we offer a flexible paid time off policy giving you flexibility to take time when needed, while supporting business needs. All paid time off policies are in accordance with or exceeding local law. Employees working at least 30 hours per week are eligible for our Health and Welfare benefit package.EEO Statement:We’re an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.

Expected salary: $30 per hour

Location: La Jolla, CA

Job date: Thu, 02 May 2024 05:49:12 GMT

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